Learn how a leading biotech achieved tighter compliance and safer lab practices by embedding HSE controls directly into procurement workflows. With MyAmici, they turned safety from a manual checkbox into an effortless, scalable advantage.
“I knew things had to change when I came across a seriously hazardous chemical sitting casually on the shelf. No one seemed to know how it got there, or what it was being used for.”
— Lab Manager
This scaleup biotechnology company was expanding rapidly adding new projects, hiring additional scientists, and increasing the number of hazardous chemicals and sensitive biological materials in circulation across multiple labs.
As growth accelerated, their existing HSE processes, predominantly spreadsheets, manual approvals, and scattered safety documents could no longer keep pace.
The organization reached a critical point when a hazardous chemical was found stored casually on a shelf, with no one able to explain who ordered it, why it was there, or how it should be handled. Staff were put at unnecessary risk and the company was left with the issue of how to dispose of it safely.
They needed a safer, smarter, and more scalable way to manage hazardous substances without slowing down science.
“I knew things had to change when I came across a seriously hazardous chemical sitting casually on the shelf. No one seemed to know how it got there, or what it was being used for.”
— Lab Manager
Hazardous chemicals and sensitive biological materials were being requested, purchased, and used across multiple teams with little central oversight. Approval workflows varied by department, and documentation lived in disconnected systems.
Safety data sheets and risk assessments were not consistently up to date. Scientists were not always confident they were working from the correct version creating risk and slowing work.
Safety and ethics controls hadn’t kept pace with growth. Hazardous substances were used without adequate safeguards, unnecessarily exposing staff to risk, and human tissue was procured without the requisite ethical approvals.
The potential consequences were severe: harm to health, regulatory fines, reputational damage, and even prosecution.
Leadership lacked a consolidated view of what hazardous or sensitive materials were being used, where they were stored, and whether usage and storage trends indicated emerging risks.
Lab managers and facilities staff were pulled away from operational priorities to chase documents, manually route approvals, and ensure compliance retroactively.
As the organisation grew, maintaining safety standards using manual processes became increasingly difficult—risking non-compliance, inconsistent practices, and safety blind spots.
The company implemented the MyAmici HSE Module, integrating safety intelligence directly into procurement and project workflows. This strengthened standards while removing friction from day-to-day lab operations.
Hazardous chemicals are automatically flagged at requisition using GHS/CAS data and auto-routed to HSE for review and approval. COSHH references and expiry dates are required pre-purchase, no safety documentation, no order.
Sensitive or human tissue is auto-flagged and routed for ethical and compliance review at the point of request. Required permits or licences can be linked to each product, creating a single auditable trail.
Every item is linked to the latest supplier SDS and associated risk assessment, ensuring scientists can access correct guidance instantly and make safer choices.
Compliance is now built into everyday workflow steps, avoiding heavy, speed-killing approval layers.
The interface is intuitive and requires minimal training, enabling rapid uptake and embedding safety into daily lab operations.
“Instead of implementing heavy handed approval processes that killed innovation and speed, MyAmici helped us build safety intelligence directly into our procurement and project workflows.”
— Head of Facilities
The organization now has full visibility and control of hazardous substance management. Hazardous orders and sensitive tissues are intercepted upstream, documentation is validated before purchase, and approvals occur at the right stage.
Scientists see hazards early, are prompted to consider safer alternatives, and follow compliant workflows by default.
Processes and controls now scale with new hires, projects, and sites without compromising compliance.
By embedding safety into existing workflows, manual admin is reduced allowing scientists and lab managers to spend more time on critical research and operational leadership.
This approach is relevant for organizations managing:
Ready to strengthen your safety processes? See how the MyAmici’s HSE Module embeds compliance into your workflows and frees your teams to focus on science.
Get in touch with us today to explore how we can partner with your lab.