Transforming GMP Inventory Management: Ascend Advanced Therapies & MyAmici

Executive summary: driving lab efficiency and compliance

Ascend Advanced Therapies, a Florida-based CDMO specializing in gene therapy development, has enhanced its inventory management operations by implementing Amici’s GMP inventory solution. This transition provides real-time visibility, streamlined compliance processes, and reduced administrative effort – positioning Ascend to be fully audit-ready as it moves into GMP manufacturing.

Introduction

Ascend Advanced Therapies is a specialized Contract Development and Manufacturing Organization (CDMO) dedicated to advancing gene therapy products from bench to clinic. Operating in a fast-paced environment where rapid adjustments and timely material procurement are critical. Ascend sought an inventory management approach that could combine agility with the rigor of GMP compliance.

The goal

To support quick decision-making, maintain operational control, and ensure readiness for regulatory requirements as the company scales.

Their lab challenges

As Ascend prepared to transition to full GMP operations, the team recognised the importance of strengthening compliance and operational efficiency. They identified an opportunity to move beyond traditional processes and adopt a digital platform that could support their growth and regulatory ambitions.

The solution

MyAmici’s GMP inventory management platform provided Ascend with a comprehensive digital transformation that addressed their core operational challenges:

Real-Time Digital Inventory Management

The system replaced manual Excel tracking with automated, real-time inventory visibility across all materials and locations.

Advanced Barcode Scanning Capabilities

Implementation of barcode scanning for all warehouse operations, including receiving, put-away, and picking processes, dramatically reducing manual data entry and errors.

Integrated QA/QC Workflows

Built-in quarantine management and material release processes that align with GMP requirements, ensuring materials can only be used after proper quality approval.

Automated Reorder Management

Smart min/max inventory levels with automated reorder alerts, streamlining procurement planning and reducing stockout risks.

Bin Location Management

Systematic organization of materials with digital bin locations, making warehouse operations more efficient and audit-ready.

Comprehensive Audit Trails

Complete digital documentation of all inventory transactions, providing the traceability required for GMP compliance and regulatory audits.

Real lab results with MyAmici: efficiency, accuracy, and compliance gains

The implementation of MyAmici’s GMP inventory solution delivered transformative results across Ascend’s lab operations:

Dramatic Lab Process Time Savings

“The transition to a digital system has significantly improved our efficiency, eliminating the need for handwritten forms and manual tracking. This has translated into substantial time savings across our processes.”

— Cheryl Cruse, Warehouse Specialist

Improved Accuracy

“With Amici, our inventory records are consistently precise and reliable.”

— Cheryl Cruse, Warehouse Specialist

Enhanced Compliance and Audit Readiness

“Our clients recognized the value of the barcode system, particularly its ability to ensure that orders are only released once appropriate authorization is provided within the platform.”

— Cheryl Cruse, Warehouse Specialist

Streamlined Lab Inventory Operations

“The transition went smoothly, with inventory being scanned and tracked accurately throughout the move. The efficiency and organization offered by the system made a significant positive impact during this critical period.”

— Cheryl Cruse, Warehouse Specialist

Improved Planning Efficiency

“The automated reorder stock lists have significantly improved our efficiency in setting minimum and maximum levels and initiating reorders promptly. The system has truly streamlined our planning process.”

— Chelsea Moore, Procurement Planning

Professional Audit Presentation

“During our recent client audit, MyAmici allowed us to present documentation in a clear and organized manner. It provided immediate access to the required information, which greatly enhanced our ability to demonstrate compliance and professionalism.”

— Chelsea Moore, Procurement Planning

Why MyAmici outperforms traditional ERPs in life sciences

Selecting the right ERP for GMP inventory management isn’t just about features – it’s about choosing a solution that drives real progress in your operations. While leading ERPs like SAP are recognized for their extensive enterprise capabilities, they often require complex customization and lengthy deployments to fit the nuanced needs of life sciences. That can slow your team down and introduce unwanted overhead.

Jamie Wilson, Senior Manager, Supply Chain

“Every system is only as good as it’s implementation, and where MyAmici truly stood out was in the in-house support they provided.

Their team worked closely with us, incorporating direct feedback and even making system tweaks during the process. In previous implementations, we had to rely on third-party consultants who, while knowledgeable, had no influence on the actual system and could only tell us what was possible. With MyAmici, having support from the people who built the platform made all the difference and ensured we got the most out of the tool from day one.”

MyAmici is built specifically for organizations in advanced therapies and GMP-regulated environments. From day one, you get sector-focused features like automated stock reordering, real-time batch traceability, and robust audit trails – all integrated into a user-friendly platform that keeps learning curves short and productivity high. There’s no need for heavy IT support or protracted onboarding.

With MyAmici, rapid deployment and intuitive workflows allow your team to hit the ground running. You benefit from expert support that understands your regulatory landscape and operational nuances, not just generic business processes. The result? Lower total cost of ownership, accelerated ROI, and a system that grows alongside your business.

In a landscape where compliance, accuracy, and adaptability are essential, Amici provides a purpose-built approach that empowers life science teams to work smarter, move faster, and focus on what matters most: bringing advanced therapies to life.

Conclusion: a scalable, audit-ready future

Ascend’s implementation of MyAmici’s GMP inventory solution represents a successful digital transformation that positioned the company for sustainable growth and regulatory compliance. The transition from manual based processes to an integrated, audit-ready system has not only improved operational efficiency but also provided the foundation for scaling their CDMO operations.

The comprehensive support provided during implementation, including guided setup and ongoing customer service, ensured a smooth transition that minimized disruption to ongoing operations. As the company prepares to take on additional clients, the robust inventory management platform provides the scalability and compliance framework necessary for growth.

For life science organizations facing similar challenges with manual inventory processes and GMP compliance requirements, Ascend’s success demonstrates the transformative potential of purpose-built inventory management solutions.